How to use the catalogue ?

THE SCOPE OF THE NEW CATALOGUE

You can access all the resources available with just two tools:

• the catalogue,
• and the Electronic Resources page.

 The entire print collection of the library (all campuses) is searchable.

The majority of online resources are searchable but there are limitations for certain categories of e-resource: 

• the legal and press databases are poorly indexed; you will find the titles of journals, newspapers, and books, but you will not find the articles contained in the databases. In this case, use the la Electronic Resources page.
• Statistical databases are not searchable at all through the catalogue. You should go directly to the databases concerned to search them (more information here).

DISCOVER THE INTERFACE

The home page is organised around the search engine. It offers shortcuts that you can access from any page of the catalogue:

• New Search
• Electronic Resources
• Inter Library Loan
•  Purchase Request
• Help

Services buttons:

• Go to search history
• Go to my favourites
• Sign in
• Menu

Help buttons:

• Contact a librarian
• Access Facebook
• Access Twitter

PERFORM A BASIC SEARCH

Step 1: Enter your search terms in the search box.

Step 2: Select a search profile:

• by default, this is set to Everything: the search is performed on all the resources covered by the catalogue (print and electronic); 
• Among journals or Among books: these two profiles limit the results according to item type, either journals or books.
• Item type does not mean format! An item might be a journal or a book (item type) in either print or electronic format. 
• By campus:  this profile limits the results to university-wide e-resources and print items kept on the selected campus.
  For example, all e-resources BUT only the print collection of the Poitiers library.

Step 3: hit or [Enter]

There are various ways to refine your search:

• quotation marks for an exact phrase
• the Boolean operators AND, OR, and NOT (always in capital letters), with brackets to group terms where appropriate
• wildcard: ? (substitute one character)
• truncation: * (substitute several characters)

PERFORM AN ADVANCED SEARCH

Step 1: Click Advanced Search:

Step 2: The advanced search screen is displayed:

You can now search in a specific field and/or combine different fields:

• Any field
• Title
• Author/Creator
• Subject (subject index)
• Call Number
• ISBN
• ISSN
• Table of Contents
• Description
• Place (geographic index)

Your advanced search can use search terms in conjunction with Boolean operators to combine the different fields, and limit the search to a particular profile (Among journals, Among books, By campus).

VIEW THE RESULTS PAGE

The results appear as a list.

Suggestions may appear above the list of results: the subject librarian, the subject guide, and databases related to your search.

• Order of results:
• Sort by Relevance: this is the default order. Results defined by the algorithm as being closest to what you are looking for
• Sort by Date
• Sort by Title (alphabetical order)
• Sort by Author (alphabetical order)
• On the right, you can filter your results by adding or excluding one or more details.

You can filter results using various criteria: availability, library, location, resource type, publication date, author/creator, subject, language, and place: 

• the Availability filter lets you limit the search to electronic or print items;
• the Library filter lets you restrict you search to a geographic area:
• Paris Bibliothèque limits the results to all items in the libraries on the Paris campus AND the closed stacks located on the campus
• Reims Bibliothèque limits the results to items present in Reims
• Magasins distants corresponds to items stored in the stacks outside Paris.
  
  When you filter the results by Library, electronic resources are excluded! It’s better to use the By Campus search profile if you want to get results from a given library AND e-resource results.

• the Location filter lets you limit your search to a specific reading room, stacks, building, etc.
• On the results page, several actions are possible:
• Add this item: lets you save items in favourites;
• Citation: you can collect citations in various bibliographic styles;
• Permalink: get the direct link to the record;
• Email: send the reference by email (only one recipient at a time, for the moment);
• Export RIS: export the reference in RIS format to add it to your reference management software.
  N.B. If you are using Zotero, the Zotero plugin in your browser will automatically retrieve the bibliographic reference without having to use this Export function.

  Each of these actions can be performed for a single item or for a series of items selected from the results list.

• If the library has several editions of the same item, they may be grouped together in the same result, which will specify X versions found. See all versions. Click on it to see all available versions. 

ACCESS A PRINT ITEM IN THE READING ROOm

Item Records

Following a simple or advanced search, click on a result to see its full description or record.

The record contains three main sections:

• the location/access section  

• the item’s bibliographic record (or details)

• the Send to section

Access the item

The item access section gives you the three pieces of information you need to retrieve your item:

1. item availability (available);
2. its location (Library at 27 Rue Saint-Guillaume, 2nd floor) ;
3. the call number (336.02-CAB-2011).

So now you can find it in the reading room and borrow it from the loan desk or from the self-service loan machines.

MAKE AN ONLINE REQUEST (closed stack items, shuttle, regional campus loan, reservation)

Item Records

Following a simple or advanced search, click on a result to see its full description.

The record contains three main sections:

• the location/access section

• the item’s bibliographic record (or details)

• the Send to section

Make a request 

The Request button lets you:

• request or reserve items from the closed stacks, which can be borrowed or used on site;
• use the shuttle or regional campus loan service (depending on your access rights and your home campus);
• reserve items from the reading rooms if they are out on loan.

Step 1: When you have a record open, click the Request button:

For journals, the Request button appears next to the issue, not the title. You can filter issues according to location, volume, and year, among other things.

Step 2: The request form appears. 

It tells you how long the item can be borrowed for. Now just click Send request. 

You can manage your requests from your library account.

You will receive an email when the item is available to collect. 

Reservation

If an item is marked unavailable (because it’s out on loan or in repair, for example), you can use the Request button to reserve the item. You can find out your position in the queue by looking at your library account.

ACCESS AN ITEM ONLINE

Item Records

Following a simple or advanced search, click on a result to see its full description.

The record contains three main sections:

• the location/access section

• the item’s bibliographic record (or details)

• the Send to section

Access the item

In the list of results, items accessible in electronic format are marked Available Online.

When you have the item record open, simply click on one of the links offered in the View Online section. If you are on campus, no authentication will be required.

If you are off-campus and a member of the Sciences Po community (more info here), you will need to authenticate to access the content.

MANAGE YOUR “FAVOURITES”

Step 1: Pin an item as a favourite.

When you are looking at a list of results or an item’s detailed description, you can “pin” an item or items to add them to your favourites. Just click on the pin.

Step 2: Manage your favourites.

To find and manage your favourites, click on the pin  in the menu bar at the top of the page. In My Favourites, go to the Saved Records tab.

There you can manage your saved items:

• organise them by adding your own tags;

• delete them by clicking on the crossed-out pin by the item.

SAVING YOUR SEARCHES

In the course of your work, you may have to do the same literature search several times. To avoid starting over each time, you can save searches for future reference and create alerts.

Step 1: Perform a simple or advanced search..

Step 2: Once the list of results is displayed, click Save Query.

Step 3: to find and manage your saved searches, click on the pin  in the menu bar at the top of the page. In My Favourites, go to the Saved Searches tab.

Here you will find all your saved searches and can: 

• set up an RSS feed for your search 
• subscribe to an email alert which will inform you as soon as there is a new result corresponding to your search.

YOUR LIBRARY ACCOUNT

Step 1: When you’re logged in, your name appears at the top right of the screen. Click on your name; then, in the drop-down menu, click on Patron Account.

• Your library account lets you check a number of details:
• Loans 
  This section shows all items you currently have on loan (and your borrowing history for the past twelve months). This is where you can renew your loans.
• Requests
  In this section, you can keep track of your requests. The date and place that each item will be made available is displayed. This is where you can cancel a request.
• Blocks 
  This section tells you about blocks on your account, that is, when you can no longer request or borrow (e.g. if you have an item overdue).
  You will also find any specific information (Messages) concerning you from library staff (e.g. proxy accounts).

See also the legal notice for the catalogue.