Recognition procedure

How to apply for recognition of a student association

The recognition procedure is organised at the beginning of each academic year. It applies on all campuses.

The status of recognised association is granted by the Student Life & Studies Board (Conseil de la vie étudiante et de la formation-CVEF), in concertation with the Student life department and campus management.

Student associations that have gained their recognition may benefit from practical resources provided by Sciences Po in order to implement their project. Recognised status is granted for a period which runs until the end of the semester which sees full renewal of the student representatives to the board of the Conseil de la vie étudiante et de la formation-CVEF (August 2018).

Student association candidates should complete an online application and provide the required documents.

Schedule 2019/2020

  • Applications can be submitted until 29 August 2019 inclusive, for review by the “Conseil de la vie étudiante et de la formation (CVEF)” on 9 September 2019, until 26 September 2019 for review on 7 October 2019 and until 17 October 2019 for review on 4 November 2019.
  • Recognition is awarded by the CVEF on these dates, subject to attendance of the common core training sessions provided for association representatives.
  • Recognition status will apply until summer 2020.

Requirements for student association recognition applications

Student association candidates should (art. 13-I of the Student life regulations (PDF - 54 Ko)):

  • have already benefited from the status of recognised association or have organised activities within the framework of student initiatives;
  • provide statutes registered at the Prefecture that comply with the general principles of the student life regulations;
  • provide a copy of the receipt of the Prefecture declaration or proof of publication in the official journal (Journal officiel des associations);
  • provide the composition of the board or equivalent authority registered at the Prefecture,  indicating full names and addresses as well as their position within the association. The board is to be composed of a minimum of six students from Sciences Po, representing at least two out of three members. The positions of president and treasurer should be held by students from Sciences Po. A special dispensation may be granted for associations composed of students from Sciences Po’s higher education partner institutions;
  • provide proof of existing insurance policies covering all their activities;
  • confirm in writing that their members will take part in the common core training sessions provided for association leaders (not to be confused with the seminar “Creating and managing associations”), within four months of obtaining recognition;
  • undertake in writing to abide by and uphold the regulations for student life, on behalf of all their members and participants.

Compliance with these criteria will be examined in the first instance by the Student life department and campus management prior to the submission of applications to the Conseil de la vie étudiante et de la formation-CVEF who will confer the status of recognised student association by Sciences Po. Any special dispensation requests will be considered by the Student life commission (fr.).

Good to know

Any questions about the procedure?

Please contact Sébastien Thubert.

Civil liability insurance (responsabilité civile)

What should this insurance cover?

All associations have a legal obligation to compensate for any physical injury or material damage to others. The insurance policy should cover all activities organised by the association, any property used, as well as all participants (members, volunteers, etc.).

Is it obligatory?

Recognised and permanent student associations at Sciences Po are obliged to take out an insurance policy adapted to their activities. All other student associations are strongly recommended to do so as well. In the absence of insurance cover, members of the association would have to meet the cost of any damages, which may be substantial.

Is there any financial support?

As regards funding, the Student life regulations (PDF - 54 Ko) make provision for possible funding to enable student associations to pay their insurance premium (article 28-II). The amount depends on the annual budget of the association, the cost of the premium, etc.

Procedures for setting up or modifying an association “loi 1901”

For full details on the “law of 1901” conditions (in French) as well as useful documents and templates for setting up and managing your association, visit the official website: www.associations.gouv.fr (fr.).

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