PSIA Volunteer Program at the Paris Peace Forum

PSIA and the Paris Peace Forum team are seeking student volunteers to help with the first edition of the Paris Peace Forum, to be held at La Grande Halle de La Villette on 11-13 November 2018.

 

The Paris Peace Forum is an annual platform for governance projects. Conceived as a response
to rising tensions in the contemporary world, it is based on the conviction that durable peace
can only be achieved through transnational cooperation in several sectors. The Forum thus aims
to be the place of all cooperative solutions in the fields of peace and security,
environment, development, new technologies and inclusive economy.

Inspired by the COP21 model, the Paris Peace Forum will bring together all governance stakeholders
including heads of state and government, local and national elected representatives,
regional and international organizations and civil society in the wider sense (businesses, associations,
NGOs, foundations, think tanks, media outlets, religious representatives, unions, etc.).
Furthermore, some 120 governance projects from all over the world will be showcased
during the event in the "Space for solutions" (the exhibition space). 

 For more information visit the Paris Peace Forum website: www.parispeaceforum.org

 

PSIA and the Paris Peace Forum team are recruiting some 100 student volunteers to support the event team under four positions: Official Delegation Greeters, General Greeters, Media Greeters, Project Leader Greeters

Selected students will have access to the conference venue throughout the event. Other related advantages include:

  • Get first-hand experience and an insider’s view providing operational support for a major international conference 
  • Attend exclusive events and sessions
  • Meet world change-makers as well as high-level profiles in the field of international governance
  • Expand your network and strengthen your CV 


Open positions

  • Official Delegation Greeters

Description: You will welcome and assist the Paris Peace Forum high-level guests (heads of state, government and international organisations and their delegations) during the inauguration day, on 11 November. You will be fully available for official delegations in order to facilitate their movements during the conference, provide any useful information and support them solving any last minute issue. To fulfil this role, you will be individually assigned to one French Ministry of Foreign Affairs liaison officer. 

Availability: For this role, presence in Paris is required on Sunday 11 November 2018 all day and for the training session scheduled for Wednesday 7 November from 7pm to 9pm. Presence in Paris is strongly recommended on Saturday 10 November to participate in the general briefing and visit La Grande Halle de La Villette prior to the event (exact time will be communicated as soon as possible).

  • General Greeters

Description: You will welcome the Paris Peace Forum guests (including partners and high-level speakers) and external participants attending the three days of the event. Hand in hand with the Paris Peace Forum event team, you will ensure that guests are registered, informed and guided through La Grande Halle de La Villette and more generally that the conference runs smoothly.  

Availability: For this role, presence in Paris is required for at least one day (11, 12 or 13 November 2018) and for the training session scheduled for Wednesday 7 November from 7pm to 9pm. Presence in Paris is strongly recommended on Saturday 10 November to participate in the general briefing and visit La Grande Halle de La Villette prior to the event (exact time will be communicated as soon as possible).

  • Media Greeters

Description: You will animate the Media hub and assist journalists and media delegations during the three days of the event. You will welcome them, show the Media hub facilities and provide any useful information about the Forum (i.e. conference schedule, attendees, interview and photo locations etc.). To fulfil this role, you will work closely with the Paris Peace Forum communication team and press-attachés.  

Availability: For this role, presence in Paris is required for at least one day (11, 12 or 13 November 2018) and for the training session scheduled for Wednesday 7 November from 7pm to 9pm. Presence in Paris is strongly recommended on Saturday 10 November to participate in the general briefing and visit La Grande Halle de La Villette prior to the event (exact time will be communicated as soon as possible).

  • Project Leader Greeters

Description: You will be part of a group that assists leaders of over 100 global governance projects proposing solutions in the fields of peace and security, environment, development, new technologies and inclusive economy that will be showcased at the Forum. Hand in hand with the Paris Peace Forum event team, you will support project leaders to ensure they get the most from their experience at the Forum. Project leaders will be based in the Space for Solutions (a space that you will help to animate), where they will seek to discuss their ideas with experts and decision-makers, liaise with potential funders and ultimately push their initiatives further towards successful implementation.

Availability: For this role, presence in Paris is required for the entire duration of the event (11-13 November 2018) and for the training session scheduled for Wednesday 7 November from 7pm to 9pm. Presence in Paris is strongly recommended on Saturday 10 November to participate in the general briefing and visit La Grande Halle de La Villette prior to the event (exact time will be communicated as soon as possible).

Application process

Please apply via this online application form by Sunday 23 September 2018, at 23:59pm, Paris time

Compatibility among positions: whilst students may apply for multiple roles, only one position can be offered per student. The only exception is for Official Delegation Greeters who may also be required to fil the role of General Greeters or Media Greeters.
You will be asked to give your preference among the 4 roles in the application form, however the organization team reserves the right to assign roles according to its needs. Supplementary and more specific tasks may be added later on, conforming to students profiles and competences.

Compatibility with the Youth & Leaders Summit: students have the possibility to apply for both Calls for application. However, depending on the number of applications received, PSIA team reserves the right to assign students to just one role/event in order to ensure the most equitable participation of PSIA students in university activities. 

Personal Data: by completing the application form you accept that your personal information will be shared with PSIA team and the Paris Peace Forum team. Moreover, due to the nature of the conference and the high-profile of attendees, personal data of selected students will be forwarded to the Paris Police Department for security check. This step is required for selected students to receive the badge and to access the conference venue. 

Conditions

Eligibility: the positions are open to any student currently enrolled in a PSIA degree (including dual degrees) or as a PSIA exchange student. 

Selection criteria: students will be selected on availability, motivation, spoken languages and prior experiences in similar roles. Special efforts will be made to ensure geographical representativity and gender balance. 

Selection procedure: applications will be jointly reviewed by PSIA and Paris Peace Forum teams. Depending on the number of applications received, interviews with shortlisted candidates may be conducted during the first week of October. Results will be announced to all applicants by mid-October 2018.  

Availability: the positions require availability for a period of minimum one day and maximum four days (including training sessions). Please note that priority will be given to students available for the entire duration of the event. 

Course attendance: whilst absences from PSIA courses during the Paris Peace Forum will be justified for students selected for any of these roles, Article 5 on Student default of the Academic Regulations will still apply. For the avoidance of doubt, class absence during the Paris Peace Forum will normally count towards the two absences per course allowed for in the Regulation.

Conditions: please note that these are non-paid volunteer positions. Selected students will be supervised by a member of the Paris Peace Forum team for the duration of the event. The Paris Peace Forum will provide lunch during the conference. A formal dress code will be imposed.

Next call for student volunteers

An additional call for student volunteers will open in a few weeks for two other positions:

  • Speakers 

Some PSIA students will be selected to intervene in specific debates during the event. This role is fully compatible with the positions mentioned above. We strongly advise students interested in being speakers to apply for this call for application as well, as priority will be given to students who will already participate to the Forum as volunteers.  

  • Hackathon 

Some students will have the opportunity to participate in the Paris Peace Forum Hackathon and contribute to design practical solutions to solve global governance challenges. Please note that the Hackathon will last three days (the entire duration of the event). Consequently, this role is not compatible with the positions mentioned above.

Contact information

For queries please email: psia.events@sciencespo.fr  

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